Ontario Corporate Minute Books

What is a Minute Book?

A minute book is a comprehensive record-keeping system for an Ontario corporation, required by the Business Corporations Act (OBCA).

Required Records

• Articles of Incorporation — The initial documents that created the corporation.
• By-Laws — The internal rules for how the corporation is managed.
• Minutes & Resolutions — Records of all meetings and decisions made by directors and shareholders.
• Share Certificates — Records of who owns what portion of the corporation.
• Directors & Officers Register — A list of current and past leaders of the corporation.

Why a Minute Book Matters

A properly maintained minute book is essential for opening a business bank account, securing loans, or selling the corporation. Failing to keep a minute book can lead to fines and legal complications.