Remote Notary Commissioning
Digital commissioning of documents via secure video link. Valid across Ontario.
What is included
- Explaining how to check that the receiving office accepts a document commissioned by video
- A secure video session at a set time
- Confirming your identity on camera with your original photo ID
- Taking your oath or affirmation while you sign on camera
- Completing the commissioning under Ontario's rules for commissioning by video
What is not included
- Drafting the document or advising on its contents, unless that is a separate service
- Government, apostille, courier and translation costs
- Drafting or advising on wills, powers of attorney or real estate documents, which is a lawyer's work
- Confirming that the contents of the document are true
Who this service is for
- People who need an affidavit or statutory declaration for a government office, bank, insurer or school
- People filing a sworn document at a tribunal or in Small Claims Court
- Parents who need a travel consent letter commissioned
- Businesses with several documents to commission
Information to have ready
- 1A computer or phone with a camera and a stable connection
- 2Your original government-issued photo ID to show on camera
- 3The unsigned document, printed or ready to sign
- 4A quiet, private place for the call
Frequently asked questions
How much does it cost?
The fee is $45 plus 13% HST ($50.85 in all) for the work described on this page. Court, tribunal or government fees and other disbursements are extra. We confirm the scope and the fee in a written retainer agreement before any work starts.
What happens when I check out?
You book a time for your intake call, then save a card on Stripe's secure page. Nothing is charged today: the card is only charged later, for an invoice for work already done, as your retainer agreement sets out. A licensed paralegal confirms the details, checks for conflicts of interest and, if we can act for you, sends the retainer agreement. Fees paid before the work is done are held in our trust account.
Is video commissioning accepted everywhere?
Not always. Ontario allows it in many cases, but some offices, banks and foreign authorities require in-person signing, so check with them first.
General information only, not legal advice. NEO Legal Services Professional Corporation is a licensed paralegal firm regulated by the Law Society of Ontario.
Important limitations
- The office receiving the document decides whether it accepts it
- A document cannot be commissioned if identity cannot be confirmed or the signer does not understand it
- Commissioning does not check or confirm the contents
- The firm commissions and witnesses documents as Ontario law allows, but does not draft or advise on documents outside a licensed paralegal's scope, such as wills, powers of attorney or real estate documents; that work is referred to an Ontario lawyer.
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