Annual corporate maintenance and minute book
Annual resolutions, returns and minute book updates.
What is included
- Advises on the type of corporation and its share structure
- Prepares and files the articles, name search and initial filings
- Prepares by-laws, resolutions, registers and the minute book
- Files changes, annual returns and amendments with the government
- Handles dissolutions, revivals, continuances and extra-provincial registrations
What is not included
- Government filing, search and registration fees and other disbursements
- Tax, accounting or valuation advice, unless the lawyer agrees to provide it
- Disputes or litigation that arise later
- Work by NEO Legal Services: NEO is a paralegal firm and only makes the referral
Who this service is for
- People starting a business
- Professionals setting up a professional corporation
- Corporations with missing or outdated records
Information to have ready
- 1Your proposed corporate name, or a choice of a numbered company
- 2Names, addresses and roles of the directors, officers and shareholders
- 3Proposed share classes and ownership
- 4The registered office address
- 5Existing corporate records, if the company already exists
How a referral works
- 1Tell us in a few words what the matter is about, and who else is involved, so we can check for a conflict of interest.
- 2We recommend an Ontario lawyer for your matter, and at least one other you could choose instead.
- 3The lawyer runs their own conflict check, confirms the scope and quotes the fee, normally in a written retainer agreement.
- 4You pay the lawyer's fee to the lawyer. Any referral fee comes out of it, is disclosed to you in writing, and never increases what you pay.
NEO Legal Services Professional Corporation is a licensed paralegal firm, not a law firm. Every step of a referral, and your rights
Frequently asked questions
What does the lawyer charge?
A typical Ontario fee for this service is $300–$750, plus HST. The lawyer quotes the actual fee before any work starts. You pay the lawyer directly; the referral itself costs you nothing.
Should I incorporate in Ontario or federally?
Both can work for a business in Ontario. Federal incorporation lets you use your corporate name across Canada, while Ontario incorporation is often simpler for a business that operates only here. The lawyer explains which suits your plans.
What records does a corporation have to keep?
An Ontario corporation must keep records such as its articles, by-laws, minutes, resolutions and registers of directors, shareholders and individuals with significant control. The lawyer can set these up or bring them up to date.
General information only, not legal advice. NEO Legal Services Professional Corporation is a licensed paralegal firm regulated by the Law Society of Ontario.
Important limitations
- No particular commercial result can be guaranteed
- Government approvals and third-party consents are outside the lawyer's control
- The work is limited to the scope the lawyer confirms in writing
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